ACRMS SIT Bylaws

 

BYLAWS OF THE A. C. REYNOLDS MIDDLE SCHOOL IMPROVEMENT TEAM

ARTICLE I: Name

The name of the A. C. Reynolds Middle School Site Based Leadership Team shall be School Improvement Team (SIT).

ARTICLE II: Purpose

 

School Improvement Teams are required by North Carolina law to develop school improvement plans.  The team is comprised of the Principal of each school, representatives of the Assistant Principals, Instructional Personnel, Instructional Support Personnel, Teacher Assistants assigned to the school building, and parents of children enrolled in the school.  The representatives are elected by their respective group that each represents (See Article III).  


The General Assembly of North Carolina views parental involvement as a critical component of school success and positive student achievement.  It is the intent of the state of NC that parents, along with teachers, have a substantial role in developing school improvement plans.  [NC General Statutes 115C-105.27]. Buncombe County Schools encourage and endorse shared decision making as evident in our mission statement, core values, and various policy directives.   


ARTICLE III: Membership

 

Section 1. Membership of the School Improvement Team

The membership of the SIT shall consist of the Principal, Assistant Principal(s), elected parent representatives, elected representatives from Certified Instructional Staff, representatives from Instructional Support Staff, and elected representatives from certified support staff, and elected representatives from classified personnel.

    1.01  Representative Groups and Guidelines

      A.  Certified Instructional Staff -  Two members from each House: 6th, 7th, 8th, and Discovery; as well as one elected member from Exceptional Children.

      B.  Instructional Support Staff - These positions are not elected. SIT will have a Counselor, Media Coordinator, AIG Specialist, ESL Teacher, Principal, and Assistant Principal(s).

      C.  Classified Personnel- One elected member from the office staff and one elected member from support staff (custodians, assistants, cafeteria staff, and bus drivers).

      D.  Parent representatives- Two parent representatives will be elected by the school’s Parent-Teacher Organization (PTO).  Parent members cannot be employed by A. C. Reynolds Middle School.

      E.  Beginning Teacher - If the SIT does not include a first year or second year teacher in May, then representation of a first or second year teacher will be requested on a volunteer basis in August. This position will not have voting rights.  If more than one person volunteers, we will hold an election by secret ballot in house meetings.  


Section 2.  Election and Length of Terms

2.01 Election of SIT Members

    A.  Certified Staff elections shall take place in April of each year. House chairs will facilitate the election within this group as follows:

      a. Each group will vote for their representative by secret ballot.

      b. House chairs will count votes as witnessed by two additional people.

      c.  The voting results, in addition to the names of witnesses, will be reported to the SIT Chair before May meeting.

    B. Classified Staff elections shall take place in April of each year. The SIT Chair will facilitate voting for each group: Office Staff and Support Staff.     

      a. Each group will vote for their representative by secret ballot.

      b. House chairs will count votes as witnessed by two additional people.

      c. The voting results, in addition to the names of witnesses, will be reported to the SIT Chair before May meeting.

    C. Parent Representation shall be elected in April of each year. The SIT Chair will facilitate the following elections:

      a. Nominations from rising 7th & 8th grade parent representatives. PTO president will request "active members" of PTO to self-nominate for the upcoming school year.

      b. Nominations from rising 6th grade parent representatives. During the 6th grade Parent Night held at our school in April, the PTO president will request parents interested in serving on the School Improvement Team for the upcoming school year to self-nominate by contacting him/ her.

      c. Voting will occur through a Google Form, accessed through the school's website and advertised on the School Messenger. The election will produce two parent representatives, with the runner-ups serving as non-voting alternates. Voting results will be reported to the SIT Chair before the May meeting.  


Section 2.02 Terms of SIT Members

    a.  Staff members will serve on the committee for a term of two years.  Each department will elect one representative yearly so that both representatives from a category are not being elected concurrently whenever possible.

    b.  The parent representatives can serve for a one year, up to three consecutive terms.

    c. The term for all members will begin during the summer meeting.

Section 2.03  Succession of Terms

When a staff member has served a two year term, he/she must then rotate off for a minimum of one year, even if that staff member changes representation due to a change in position within the school (with the exceptions of the Certified Support Staff and Parent Representatives).  


Section 2.04 Lack of Representation

If during a term, any member of SIT shall resign, be transferred, be dismissed from employment at our school, or change teaching positions within the school which would no longer permit the member to represent the department that elected him/her, then the department that he/she represented shall select another representative to be nominated and approved by the particular department to complete the former member’s term.


ARTICLE IV: Officers and Responsibilities

 

The following officers will be elected at the summer meeting for SIT: Chair, Vice Chair and Recorder. Any team member other than Administrators may serve as an officer. Below is a list of responsibilities for each of these positions:

Section 1. The Chair shall:  The standing regular meeting day and time will be determined by consensus of the SIT members during the summer meeting for SIT.  The SIT will meet at least once a month during the school year.  The meeting schedule for the school year will be posted on the ACRMS website.  Meetings will take place in the Media Center unless otherwise noted.  A meeting may be cancelled with a notice of 48 hours.  The cancellation will be emailed to the staff, posted on the website, and put into an Alert Now message.

Section 2:  The Vice-Chair shall:  Fulfill duties of the Chair in his/her absence.

Section 3: The Recorder shall:  Record and disseminate the minutes at all SIT meetings (see Article V, Section 2).

Section 4: The Team Members shall: 
Attend meetings regularly,
  • Represent the interests of their constituent group - not just their own,
  • Commit to making student-centered decisions, while working collaboratively toward the goals of the School Improvement Plan,
  • Communicate the activities and decisions made by SIT to their constituent group.


Minutes

Minutes from the SIT meeting will be sent out to SIT members for approval within 48 hours.  If a member sees a problem, he/she can reply to the Recorder.  If the Recorder disagrees, he/she will take the discrepancy to the SIT Chair for reconciliation of information.  The Recorder does not have to wait for approval by every member.  SIT members have 24 hours to respond with discrepancies or acceptance.  Not responding is considered acceptance of the minutes.  The minutes will then be sent to the entire staff within the next 24 hours (3 days after the meeting). They will be posted on the ACRMS website within one week of the meeting.

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North Carolina Open Meetings Law
SIT meetings fall under the Open Meetings Law of North Carolina.  (NC General Statute Chapter 143 Article 33C)

ARTICLE V:  Leadership Positions and Responsibilities

The following leadership positions will be established at the summer meeting for SIT:  SIT Chair and Recorder. SIT will elect these positions at the summer meeting.  Any team member other than Administrators may serve in a leadership position. Below is a list of responsibilities for each of these positions:

CHAIR

  • Meet regularly with Administration to discuss school issues and develop the agenda for the meeting.  Standing items on the agenda should include:

    • Old Business

    • Updates on any sub-committees or assigned projects

    • Review of progress towards objectives set in the School Improvement Plan

    • New business

  • Lead meetings and facilitate distribution of agenda to all team members of SIT

  • Remind team members about meetings at least one week in advance, asking for agenda items

  • Assist in completing reports due for the team

  • Facilitate public notification of meetings

  • Facilitate voting (see Article III Section 2)

  • Clear up any discrepancies in notes from the Recorder and other SIT members

  • Post approved minutes within one week of the meeting to the ACRMS website


RECORDER

  • Take the minutes at all meetings that clearly reflect the activities of the SIT

  • Get approval of minutes and distribute to SIT and ACRMS Staff (see Article IV Section II)

  • Maintain copies of the minutes, mid-year/annual reports, and other important documents for five years.

 

TEAM MEMBERS
  • Attend meetings regularly

  • Represent the interest of the constituent group - not just their own

  • Commit to making student-centered decisions, working toward the goals of the School Improvement Plan, while working collaboratively

  • Bring issues and concerns of the constituent group to SIT meetings

  • Communicate the activities and decisions made by SIT to the constituent group

ARTICLE VI:  Committees and Subcommittees

Members of SIT shall have the authority to establish and dismantle Special or Standing Committees as needed to meet the purpose of SIT as stated in Article II.

ARTICLE VII:  Amendment of Bylaws

An item for consideration shall be submitted to the SIT team.  Discussion of it shall be held at SIT, taken back to Houses/constituents for discussion, and then be voted upon at the next SIT meeting.  The amendment will be considered approved by a ⅔ vote of a quorum of the SIT.