School Operations

ACCIDENTS

                If a student is injured during the school day, it is important that the injury is reported to a teacher or coach immediately.  Every effort will be made to contact a parent or guardian.  We suggest that students purchase school insurance if they are not covered by some other insurance plan.  Brochures concerning student insurance will be distributed at the beginning of the school year.  It is of the utmost importance that the school has current home, work, and emergency numbers for each student.  Please keep the school informed of any change in telephone numbers, address, or emergency contact.

 

ARRIVAL AT SCHOOL

                All students who arrive on campus before 7:15 a.m. are to report to the gym/auditorium and sit in designated areas.  Students are not to be elsewhere in the building or outside once they arrive on campus.  Students will have an opportunity to eat breakfast between 7:15 and 7:30 each morning.  At 7:30 a.m., a bell will ring which releases ACRMS students to first block/homeroom.  The school day officially begins at 7:45 a.m.  All students are expected to be in their first block/homeroom class by that time.

 

 

ATTENDANCE POLICY GRADES 6-8 (Buncombe County School Board Policy #402)

                The Buncombe County Board of Education believes that regular school attendance is of crucial importance for educational achievement, that learning experiences that occur in the classroom are essential components of its learning process, that time lost from class tends to be irretrievable in terms of opportunity for instructional interaction, and therefore, that each student should attend school every day.  Further, the Board affirms that the primary responsibility for regular attendance resides with the parents/guardians and the individual student.
 

                The Buncombe County Board of Education shall adhere to North Carolina State Laws pertaining to student attendance except to the extent that this policy imposes stricter regulations.  Furthermore, the Board is committed to the implementation of a student attendance policy that is nondiscriminatory, discourages dropouts, and encourages regular attendance.

 

    I.  In order for an absence to be excused, it must, upon a showing of satisfactory evidence, be a lawful absence.

      A.  Lawful Absences:  Students are expected to be in attendance for each day of the regular school year, which normally consists of 180 school days.  Basis for excusable absences permitted by the N.C. State Board of Education Attendance Rule include:

        1.    Illness or injury prevents the student from being physically able to attend school.

        2.    The local health officer or the State Board of Health orders the isolation of the student.

        3.    The student is absent due to the death of a member of the immediate family.

        4.    The student has an emergency medical or dental appointment or such an appointment, which has been approved in advance by the principal.

        5.    The student is party to or is under subpoena as a witness in the proceedings of a court of administrative tribunal.

        6.    The student has obtained prior approval by the principal to be absent due to the observance of an event required or suggested by the religion of the student or the student's parents.

        7.    The student obtains approval to take advantage of a valid educational opportunity, such as travel.

      B.   Unlawful Absences:

        1.     Inexcusable absences include all reasons not covered above.

        2.     Truancies are any unexcused absences with or without the knowledge or approval of the parent/guardian.

    II.    To obtain credit in a given class, a student must be in attendance for a minimum of 166 days.  That is equivalent to 14 days absent.  A student must be in class for at least one-half of the class period to be counted present.

    III.   Once a student has been absent for any lawful or unlawful reason 14 cumulative days in any course, the principal or another staff member shall notify the student's parents that the student is in jeopardy of activating the no-credit provisions of this policy.

    IV.   Notes from home are required upon the student returning to school following an absence.

    V.    A student is considered present in the school when in attendance at the following places:

      A.   School sponsored field trips.

      B.   Other activities initiated by and scheduled by the school.

      C.   Special school events, which may require early dismissal from school.

      D.   Assignment to in-school suspension.

    VI.   As soon as a parent anticipates a student's extended absence because of a severe, prolonged, or chronic illness under a physician's care, the parent shall notify the principal.  The principal shall make arrangements for homebound/hospital-bound, or other appropriate instruction.  If a student makes a good faith effort to complete the work under these conditions, days missed will not be counted against the policy.  This arrangement shall be made only on the advice of the attending physician.  Parents should address all questions regarding this type of instruction to the principal.

    VII.  The Attendance Summer School program for Middle School will operate in three five-day sessions.  The daily schedule will run from 8:30 a.m. - 11:30 a.m. each day, and the cost will be $50.00 per session.  No transportation will be provided.
    If a student attends less than 166 days, the following will apply:

                   161-165 days in attendance = 1 five-day session
                   156-160 days in attendance = 2 five-day sessions
                   151-155 days in attendance = 3 five-day sessions

    In the event a student is unable to afford the summer school, the student's parents may request a waiver of a portion of the fee by filing a statement of financial assets and liabilities.  The statement must be filed with the Superintendent's office and a determination of whether the waiver is granted shall be made within 10 days.

    VIII.  Any student who attends less than 150 days in a course will not receive credit for the course; however, the student may appeal to the principal to be allowed to obtain credit for the course by attending summer school sessions.  Such appeal must be supported by medical or other compelling reasons.

    IX.    During the summer school sessions, absence, tardiness, or disruptive behavior will result in dismissal from the summer school program and no credit will be given.

    X.     Attendance Saturday School will be offered in late March and early April.  The cost will be $10 per session.  For each day of Saturday School a student attends, they will receive credit for one school day.  Each student may attend up to five sessions.

    XI.   Occasionally unique or unusual situations will arise which are not specifically addressed by this policy.  The superintendent, upon written recommendation from the school principal, may authorize alternatives to the policy in order to achieve fairness to the student without weakening the effect of the policy.

    XII.   Pursuant to this policy, students failing to meet attendance requirements in any required course for promotion shall neither be promoted nor allowed to participate in promotion exercises.

    XIII.  A copy of this policy shall be distributed to all students at the beginning of the school year.  Students transferring from another administrative unit will be provided a copy of this policy prior to enrollment, and will be allowed to have absences prorated based on the number of school days remaining in the school year.

 

ATTENDANCE - TARDIES

                There may be times when students cannot be at school by 7:45 a.m. due to medical, dental, or other appointments.  Students who arrive at school after 7:45 a.m. should come to the Main Office to sign in and get a pass to class.  Parents/Guardians should either send a note explaining the tardy or should accompany the student to the office. 

                Students reporting to school after 7:45 a.m. are tardy to school.  Chronic tardiness will be dealt with as a disciplinary issue.  This includes both excused and unexcused tardies to school.  The following list of consequences will occur to students who are late on a consistent basis.  Administration reserves the right to modify consequences to meet individual needs.  Please note that this sequence is over one semester.  At the start of the second semester, the days start over.
    Late #1       No action                                                         

    Late #2       No action                                           

    Late #3       Parent Contacted by Main Office           

    Late #4       Parent Contacted by Admin.          

    Late #5       School Wide Detention                   

    Late #6       1 Day In-School Suspension 
    Late #7       1 Days ISS
    Late #8       2 Days ISS
    Late #9       3 Days ISS and Parent Conference with Administration
    Late #10+   1 Day OSS (each tardy following)

BOOK BAGS

                Book bags are to be left in the lockers from 7:45 a.m. until the end of the school day.  Students are not to carry book bags to classes because they represent a safety hazard in the halls.  Students have sufficient time to visit lockers and secure books needed for class without carrying book bags.

 

BUS PASSES

                Students are to always ride the bus to which they have been assigned.  Because our buses are at capacity, extra riders do present a problem.  Therefore, ACRMS students will not be given permission to ride a bus without a written note from a parent.  Bus passes will only be given if the situation is an emergency.  There will be the possibility permission will not be granted, based on bus rider numbers or bus behavior.  Parents may need to make other transportation arrangements.

CAR RIDERS

                Parents who choose to bring their children to school are asked to bring them to the student drop-off area located in the lower front of the school between the gym and Rocket Drive no earlier than 7:00 and no later than 7:40 a.m.  Using the designated student drop-off area will ensure that cars will not interfere with our bus unloading and students can unload safely.  Students violating the drop-off area policy should expect a consequence from our School Resource Officer.

 

CAFETERIA GUIDELINES AND PROCEDURES

                The following guidelines should help to make the breakfast and lunch periods as organized as possible:

 

General Guidelines

Breakfast Guidelines

Lunch Guidelines

For sanitation purposes, all jackets, coats, and sweatshirts should be removed before entering the line.

When students go through the cafeteria line, they should purchase all items at that time.

Students should be seated in their designated team areas unless instructed by the teacher.

There should be no running, throwing of objects or food, loud talking, or noise making.

Treat the cafeteria staff with respect with polite interactions.

Students will be released from the Media Center area, or Auditorium to go to the cafeteria for breakfast.

Students will get their breakfast and proceed to homeroom/first block.

Students will be allowed to eat their breakfast in first block. No students will stay in the cafeteria to eat breakfast.

Students should police their own eating areas before they leave the cafeteria. Each teacher will assign one student to sweep and another student to wipe tables each day.

Students are responsible for returning trays, dishes, and trash to the appropriate area.

Students should not leave the cafeteria without permission.

A salad and baked potato bar will be provided when sufficient cafeteria staff is available. This is located to the left of the regular serving lines.

 

CAFETERIA ACCOUNT INFORMATION

                Parents can set up a "Munch Money" account for their child/children.  This account is similar to an ATM account that students can use to pay for breakfast, lunch, and/or a la carte items.  Parents can stipulate what the money can and cannot be used for.  For example, if a parent does not want the student to be able to buy a la carte items, he/she can have that restriction put on the account.

                Money deposited in a student's cafeteria account can only be used for food in the cafeteria.  Students will not be allowed to draw money out of that account.  Charges are not allowed in the cafeteria.  Students must either have money each day or have money in their cafeteria account to pay for breakfast or lunch.  A negative balance will not be permitted.

COUNSELING PROGRAM

                Reynolds Middle School is fortunate to have a concerned, professional counseling staff.  The school counselors work to promote success in school, decision-making skills, career awareness, communication, cooperation between home and school, peer relationships, and peer mediation.  The counselors are available for individual and group counseling as well as parent/ student conferences.  Students may request a conference by completing a "Request for an Appointment" which can be found in boxes on each of the counselor's office doors.  Parents may request an appointment by calling the school. 

 

EARLY DISMISSALS

                Students will be allowed to leave school early with parental permission for such things as doctor and dental appointments as well as other excusable reasons.  Students can be denied early dismissals by the principal if they have a history of poor attendance or if the reason given by the parents is not an excusable one as allowed by law.  For a student to be excused early, the following procedure should be followed:

    1.  The parent should send the homeroom teacher a note that day telling the time and reason for the dismissal, the name of the person who will be picking up the student, and a telephone number where a parent or guardian can be reached in case we need to ask a question concerning the note.

    2.  The parent or person picking up the student is to come to the Main Office so the school can verify the person's identity.  This is for the protection of the student.

    3.  The adult picking up the student must sign the Student Sign-Out Logbook as the responsible person checking the student out.

    4.  If a student should become ill at school, he/she is to advise the teacher and secure a note to go to the Main Office to call a parent/ guardian.

 

EARLY DISMISSAL/CLOSING OF SCHOOL

                When schools are dismissed early due to inclement weather or other emergency, it is imperative students know what they are to do.  Parents and students should agree ahead of time on a course of action to take.  Students who are normally car riders should plan to have parents pick them up by car, especially students who attend A.C. Reynolds Middle on a discretionary admission/release.  We do not have bus capacity for all of our students.  Students who do not ride the bus are expected to have rides available promptly at the time schools are announced to close.

                If weather conditions change so fast as to prevent the safe operation of school buses, bus riders will be allowed to contact parents to notify that the buses did not run.  In this case, parents will be expected to pick up students from the school as quickly as possible.  In case of an early dismissal, parents will be contacted by the Buncombe County School's Alert Now telephone program

FIRE AND TORNADO DRILLS

                At regular intervals fire and tornado drills are required by law and are important safety precautions.  The ringing of the fire alarm will signal the fire drill.  Students will be notified of the signal for a tornado drill.  It is essential that everyone obey instructions promptly.  During a fire drill it is essential that students obey the teachers and clear the building by the prescribed route as quickly as possible once the fire alarm sounds.  Students are to exit the building in an orderly fashion in a single line and immediately go to their designated assembly area.  There is to be NO TALKING by students from the time the signal is given until they return to the room.

                An "all clear" signal will be given to indicate that it is safe to return to the building.  In the case of a tornado drill, the students will leave the classrooms and go to a designated place according to the directions of the teacher.  Students are to sit on their knees, facing the wall to protect the face and eyes.

IMMUNIZATIONS

                All students enrolled in the public schools of North Carolina must have proof of these immunizations:

 

    1.  5 DTP/DT (if 4th dose is after the 4th birthday a 5th dose is not required)

    2.  2 MMR Shots (1st Shot must be on or after the 1st birthday)

    3.  4 Polio/OPV Shots (if 3rd dose is after the 4th birthday, a 4th dose is not required)

    4.  3 Hepatitis B Shots if the student was born on or after July 1, 1994.

 

                Students who are enrolling in the A.C. Reynolds Middle School from outside Buncombe County must present proof of these immunizations by the 30th calendar day after the student enrolls or that student will be suspended until such time as proof of these immunizations is presented to the principal.   This pertains to children enrolling in all Buncombe County Schools.  This shot is free at the Buncombe County Health Department for children between the ages of 10 - 12 and the age of 18.

LOCKERS 

                Students are assigned a hall locker for schoolbooks, school supplies, book bags, coats, sweaters, and jackets.  Students are reminded that coats and book bags need to be left in the lockers because they are not allowed in the classroom.

                The lockers have built - in locks.  The 6th, 7th and 8th grade homeroom teachers will issue lockers and combinations.   Students are encouraged to never share lockers or combinations with other students.  Sharing lockers and combinations can and will result in missing books and belongings.  Lockers should be kept neat and clean.  Do not leave food items overnight in the locker. 

                Students will be assigned a locker in the Healthful Living class for use during PE class.  Students are encouraged to purchase a school lock to place on this locker while storing clothing and belongings inside.  The school cannot be responsible for unsecured items.  At the end of class, students must remove belongings and the lock because students in the next class will need to use the locker.  Locks left on lockers will be removed and cut off if necessary.

                Students are reminded that lockers are the property of the school.  Therefore, it shall be the policy of Buncombe County Schools (Buncombe County School Board Policy #463) to allow school officials to conduct reasonable searches of a student's locker at any time.  Students are hereby informed that routine and general inspection by school officials of lockers in the interest of health, safety, and welfare of students will be conducted.  It is the policy of Buncombe County Schools that students shall have no expectation of privacy in school lockers or storage areas such as P.E. lockers.

 

LOST AND FOUND

                Lost and found is located near the gym lobby.  If students find lost articles, they are asked to give them to the teachers so these items can be placed there.  Before asking that lost items be announced, students are asked to check lost and found to see if any items they have lost have been placed there.  Lost items of any description which are unclaimed after a reasonable period will be donated to a local, charitable organization.

MEDICINE

                Buncombe County School Board Policy # 545 guides the administration of medicines to students.  No medication will be administered without the proper paperwork from the parent/guardian.  Students are not allowed to carry medications, neither prescription nor non-prescription, on their persons at any time during the school day.  For detailed information regarding medicine procedures contact the guidance office.

 

    If a student must take prescription medication during the school day, the parent must do the following:

     

    Complete and submit a "Parental Request to Administer Medication" form accompanied by a signed order by a physician with specific directions for administration.

    The medication must be in a bottle with pharmacist's label designating patient and physician's name, instructions, name of drug

    The parent must bring in all forms and the medication to the Main Office.  Medications will not be accepted from students.

     

    If a parent wishes to send non-prescription medication that the student would take as needed, the parent must do the following:

     

    Complete and submit a Parental Request to Administer Medication form.

    The medicine must be in the original bottle when giving it to a staff member in Main Office. 

MEDIA RELEASE INFORMATION

                It is the school system's procedure not to require parent permission for students to be photographed, videotaped, and/or interviewed by system employees or media on routine school topics, activities for public information, awards and honors, instructional and promotional purposes.  Parent permission must be given, however, to photograph, videotape and/or interview children with physical or mental disabilities if they will be identified as children with physical or mental disabilities.  Parents, guardians, or eligible students may request not to be photographed, videotaped, and/or interviewed by notifying the school in writing within ten (10) days of publication of this policy in the Student Code of Conduct.

MESSAGES

                The school is not able to deliver messages to students, except in cases of emergency.  We understand that parents may feel the need to get in touch with students during the school day.  However, we cannot stop instruction of students in class for any reason other than an emergency.  The nature of the emergency must be specified to a school official before classroom activities are interrupted.  Under normal circumstances, emergencies exist when conditions arise that make it impossible or impractical to delay the message until later.

                ARRANGEMENTS FOR ROUTINE MATTERS, SUCH AS RIDES TO AND FROM SCHOOL, HOUSE KEYS, DELIVERY AND PICK UP TIMES, MEETING PLACES, AFTER SCHOOL PLANS, ETC. SHOULD BE MADE BEFORE STUDENTS ARRIVE AT SCHOOL.

 

SCHOOL TEXTBOOKS

                Should a student lose, destroy, or damage a textbook, he/she will be required to pay a pro-rata share of the full purchase price of that textbook.  A lost book will require that a student pay full price because the school will have to pay full price to replace it.

TELEPHONES / CELL PHONES

                Students are allowed to use the office phone or teacher classroom phones only in case of emergency or sickness.  Students and parents need to make transportation arrangements and/or afternoon plans prior to arriving at school.  Students must have a hall pass and/or permission from their teacher in order to use any phone in the school.

                Cell phones are permitted in school and are to be stored in the student's locker.  We have had numerous problems with cell phone use and text messaging in class.  Cell phone use is not allowed during the school day.  Phones must be turned off (and not on vibrate) throughout the school day.  In case of an emergency, the student will be permitted to make a phone call in the front office.   Cell phone use is allowed after 3:00.  Inappropriate use of cell phones during school hours may result in the phone being confiscated.

                Buncombe County School Board Policy # 490 states the following in regards to the possession of personal communications devices (PCD):

 

Prohibited Use:  Instructional Classroom Time - Students may not possess or use a PCD during any classroom time or when teachers specifically prohibit their use.  Students may not possess or use a PCD when prohibited to do so by the school principal.

 

Allowed Use:  Student may possess and use a PCD before and after school hours.  Students may possess and use a PCD while participating in extra-curricular activities, especially to keep parents informed about times to pick up students at school.

 

Storage:  It will be the responsibility of the student to safeguard and store PCDs during school hours.  Lockers or personal vehicles are preferred.  The school is not responsible for the safe keeping or security of PCDs.  Students will use such devices at their own risk.  Improper use of PCDs will result in the loss of privilege or disciplinary measures or both.

 

VISITATION

                Parents are encouraged to visit our school.  The more they know about us, the more they will understand our daily routine and experiences.  As a school, we value our instructional time and the safety of our students.  To ensure each of these it would be helpful to call first and stop by the office so that we can make arrangements for a visit.

                Students- friends and former students are not allowed to visit classes during the school day.  Parents/guardians are allowed to eat lunch in the school cafeteria with their student if they are listed on the student's pickup list on file in the Main Office.  This applies to the time immediately before, during, and after school.

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